Smartware
BMSWeb solution
Board Management System
Board decisions, made once and made right.
Agendas, voting, documents and decisions for the boardroom.
- Type
- Web solution
- Platform
- Web
- Client
- Takamol Business Services
- Capabilities
- 9
- Status
- Delivered
Where Board Management System fits
Board packs travel by email, votes are counted by hand and decisions lose their follow-up the moment the meeting ends.
A Board Management System (BMS) is a digital platform tailored to streamline the administrative tasks associated with governing boards of organizations.
It enables board members and administrators to efficiently manage meeting agendas, documents, minutes, and communications in a secure and organized manner. BMS facilitates collaboration, simplifies decision-making processes, and enhances transparency within the boardroom. It helps optimize board operations, improve governance practices, and ensure compliance with regulations, ultimately contributing to the overall effectiveness and success of the organization.
Every piece of Board Management System
9 capabilities that lock together into one platform.
Meeting Management
Facilitates the organization and coordination of board meetings, including scheduling, agenda creation, and attendee management.
Voting
Enables board members to cast votes electronically on agenda items, resolutions, or decisions, streamlining the decision-making process.
Decision Tracking
Tracks and records decisions made during board meetings, ensuring accountability and follow-up actions.
Task Assignment
Assigns tasks or action items to board members or committees, ensuring accountability and progress tracking.
Notification Module
Sends automated reminders and notifications to board members about upcoming meetings, pending tasks, or important deadlines.
Screen Sharing
Capability to share screens during virtual board meetings, allowing for effective presentations and discussions.
Document Protection
Ensures the security and confidentiality of sensitive board documents through encryption and access controls.
Document Annotation
Allows board members to annotate and mark up documents during meetings, facilitating collaboration and discussion.
Audit Trail
Maintains a detailed record of board activities, including document revisions, meeting minutes, and voting history, for compliance and transparency purposes.
Built for
The people Board Management System serves, and what each of them gets.
Board members
Prepare, discuss and decide in one place.
- Agendas & protected documents
- Annotation during meetings
- Electronic voting
Board secretary
Run every meeting from scheduling to minutes.
- Meeting scheduling & attendees
- Automated reminders
- Decision records
Committees & management
Follow every decision through to completion.
- Assigned action items
- Progress tracking
- Audit trail
Inside Board Management System
Real screens, the way people use them every day.
Ongoing meeting
Board dashboard
One board meeting, end to end
Schedule
Set the date, attendees and agenda.
Share the pack
Protected documents reach every member.
Meet
Present, screen-share and annotate together.
Vote
Members vote electronically on each item.
Follow up
Decisions and action items are tracked to completion.
Need something like this?
We built Board Management System for Takamol Business Services. Tell us what your organization needs and we will show you how we would build it for you.